Job description

We are seeking a well-organized and extremely motivated Administrative Assistant to join our team! This is an interesting, challenging and rewarding position that will provide a variety of experience in the fascinating discipline of Police and Public Safety Psychology. The qualified individual will have experience with office tasks and will be responsible for managing aspects of a fast-paced and growing office.

Administrative Responsibilities: Providing administrative support to the Executive Director, contractor psychologists and staff; coordinating and executing projects; preparing spreadsheets and reports; reporting results to organizations on behalf of the agency; maintaining license and insurance requirements for the business and its staff; maintaining organization of company files (electronic); filing of annual registrations and other required business contracts; answering multi-line phones; providing admin support to sister companies as needed; communicating with client agencies; scheduling video conference calls and clients appointments; and providing document proofing with keen attention to detail.

Accounting Responsibilities: Receiving payments and invoicing clients/client agencies; maintaining bookkeeping for the practice through use of Quickbooks; generating statements for clients; invoicing client agencies; providing monthly financial reports to the Executive Director.

Requirements: Looking for a self-starting individual who is extremely detail oriented with superb verbal and written communication, problem solving skills, careful attention to detail, a positive attitude, strong multi-tasking skills and an ability to maintain confidentiality and professionalism. Must have prior experience with Microsoft Office and be proficient in Quickbooks.

Compensation and benefits: Competitive hourly pay. Part-time position would involve 20 hours per week, with potential to work additional hours as needed.

TO APPLY: Submit resume with a cover letter/letter of interest in the position. No phone calls please.

Diversity, Equity, Inclusion & Equal Employment Opportunity at COPPS: Center of Police Psychological Services (COPPS) is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law. PD believes that diversity and inclusion among our teammates is critical to our success as a multi-national company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Schedule:

• Monday to Friday
• Weekend availability

Education:

• Associate (Required)

Experience:

• Administrative: 2 years (Preferred)
• QuickBooks: 1 year (Required)
• Microsoft Office: 1 year (Required)

Work Location: Hybrid remote in Chicago, IL 60602

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