Job description
ROLE SUMMARY
The primary responsibility for the individual in this role is to provide comprehensive administrative support for the Pfizer Connect Vice President and their Leadership Team. Team members will be based across New York, Tampa and Lake Forest. Responsibilities will vary to include traditional administrative tasks (such as managing calendars, scheduling travel and meetings, expense reports, etc.) to handling off-site meeting planning, management of SharePoint sites and onboarding logistics for new colleagues. This individual will be expected to partner closely with other administrative and operations professionals to provide full coverage to the team and seamless support.
ROLE RESPONSIBILITIES:
Responsibilities may include but are not limited to:
-
Make travel arrangements, provide detailed itineraries and prepare and submit expense reports and perform Amex reconciliation
-
Proactive calendar management including scheduling team meetings and other events across multiple time zones, prepares needed materials in advance such as agendas, identifying and resolving calendar conflicts, etc.
-
Be an advocate for Simplicity and encourage adoption of simplicity best practices
-
Provide full meeting support including reserving conference rooms, coordinating necessary technology and ensuring proper set-up
-
Attend team meetings as requested, create agendas, schedule appointments, take and issue meeting minutes when appropriate or as requested
-
Manage set-up and logistics for large or off-site meetings
-
Provide administrative support for on-boarding of new employees on the direct team, contractors and follow-up on technical issues
-
Process incoming and outgoing mail, including ability to handle time sensitive and confidential matters
-
Keep the team well supplied, including ordering equipment and other office necessities
-
Maintain team SharePoint / Teams sites ensuring all documents are organized in a logical and easy to access manner
-
Provide editing and typing of documents, filing, proofreading, PowerPoint presentations, etc.
-
Act as site contact for visitors; visitors passes/cross-site access /VC-meeting reservations/catering request/office space and any ad-hoc requests
-
Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met, particularly when leader is offsite
-
Manage purchase orders through Ariba system and tracking invoices as needed
Type of support provided to team members may vary based upon number of colleagues supported, level, availability of self-service systems and other factors.
BASIC QUALIFICATIONS
-
High school diploma required
-
3-5 years of administrative experience
-
Demonstrated ability to carry out administrative functions proficiently, with exceptional attention to detail and to complete quality work on a timely basis
-
Resourceful with ability to anticipate needs, manage multiple priorities with tight timelines and take initiative
-
Strong self-starter, independent and pro-active with proven ability to operate with minimal supervision and work well in team environment
-
Proficient in Microsoft Outlook, the Microsoft Office Suite Teams, SharePoint and other technology
-
Familiar with and able to use Pfizer internal systems such as PT&E, Ariba, etc.
-
Strong organizational skills
-
Demonstrates change agility in a fast-paced environment
-
Exceptional interpersonal and communication skills
-
Demonstrated ability to be a team player and remain calm under pressure
-
Demonstrated ability to show good judgment and discretion
-
Models Pfizer Values
PREFERRED QUALIFICATIONS
-
Bachelor's degree highly preferred
-
Demonstrated project management skills strongly preferred
-
Prior experience supporting a customer facing team helpful but not required
Other Job Details:
-
Last Date to Apply for Job: December 1, 2022
-
Eligible for Employee Referral Bonus
-
Work Location Assignment: On Premise
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
Must be available to work on site in Tampa and 10% travel, must be available some weekends.
Relocation assistance may be available based on business needs and/or eligibility.
Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment. As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
oacadventures.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, oacadventures.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, oacadventures.ca is the ideal place to find your next job.