This position will be available no earlier than January 15, 2023. Priority given to applications received by December 20, 2022.

Questions regarding interview accommodations, the position, or the application process should be directed to Joycelynn Marshall, University Library Human Resource Coordinator, at the following email address: jomoakle@iupui.edu.

UNIVERSITY LIBRARY (IN-LIBR-IUINA)

As the state’s premier urban research institution, IUPUI is committed to being a welcoming campus community that reflects and enacts the values of diversity, equity, and inclusion that inform academic excellence. IUPUI condemns racism in all its forms and has taken an anti-racist stance that moves beyond mere statements to re-examining its policies, procedures, and practices.

As part of the IUPUI campus, the University Library values diversity in the experience and backgrounds of our staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, marital status, age, disability status, or protected veteran status. Individuals who require an accommodation in order to participate in the application process may contact library administration through our Human Resources Coordinator (contact information below).

Indiana University Purdue University Indianapolis (IUPUI) University Library (UL) is seeking a staff Archivist to join the Ruth Lilly Special Collections and Archives unit. Reporting to the Director of Special Collections, this individual manages and organizes archival collections, and assists and advises scholars, administrators, students, and the public in the use of collections, and creates metadata for digital collections.

Department-Specific Responsibilities

• Makes the archival collections useful to a wide variety of researchers by selecting historically valuable material and organizing collections so that records of high historical and informational value are preserved and easily accessible.
• Provides reference services that identifies the interests of researchers and retrieves collections relevant to their needs.
• Appraises records regardless of format (e.g. paper, digital, audio, video) to judge the historical and informational value and to determine what should be kept and what can be discarded in order to create collections of high research value.

General Responsibilities

• Arranges, describes, and catalogs archival and manuscript collections in all formats. Prepares finding aids, guides, and other descriptive access tools, including the creation of encoded finding aids. Assures appropriate physical housing and storage of collections; identifies items for preservation.
• Contributes to the development and implementation of strategies and programs for processing and making available collections in all formats.
• Provides research and reference assistance to users of the archive on-site and responds to queries by phone and email. Participates in conducting tours, workshops, and presentations on its collections. Participates in developing and providing support for public programming and outreach activities.
• Maintains and develops knowledge of current developments in archival processing, metadata standards, and preservation. Serves on committees and working groups as appropriate.
• Participates in the selection, training, and supervision of graduate assistants, student hourly employees, and volunteers. Provides process improvement suggestions.

EDUCATION

Required

• Master's degree in library and information science (or related field such as history, archival or museum studies, political science, or public administration)

WORK EXPERIENCE

Preferred

• 2 years of experience in an archives, museum, or library setting

Combinations of related education and experience may be considered

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Seeks to acquire knowledge in area of specialty
• Experience with information systems and web-based applications, such as databases, online search and discovery tools, and cataloging/metadata applications
• Understanding of the common security protocols related to Internet use and protecting the information privacy of library users

Preferred

• Knowledge of the methods and materials used to create archival and non-print materials by physical, photographic, and digital processes
• Ability to do research using both primary and secondary sources
• Experience with the management and preservation of digital assets

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Minimum compensation is $40,000 annually. This is not a faculty position. This position is considered exempt under the Fair Labor Standards Act and in accordance with university policies, will not earn compensatory time for hours worked over standard 40-hour work week.

This is a full-time (40 hours per week) position.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Career Level: Core

FLSA: Exempt

Job Function: Educational Resources & Tech

Job Family: Library Services

Click here to learn more about Indiana University's Job Framework.

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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