Description

The Data Processor is responsible for providing clerical and data entry support. This position is assigned to the Domestic Intervention Education and Training program and is grant funded annually.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• 
  Review for accuracy and completion the program referral, intake and termination forms.

• Enter intake, assessment and termination data into the Department of Rehabilitation and Correction Management Information System within 14 calendar days of participant’s admission to the program.

• Provide quality control of data to assure that the Department of Rehabilitation and Correction Management Information System data is accurate when compared to probation case file information.

• Create and maintain Excel spreadsheets of specific information of participants admitted to the program.

• Maintain individual files on each program participant.

• Maintain confidentiality of information processed.

• Process, mail and forward all program correspondences to the appropriate staff or referral source.

• Conduct DIET Intake interviews with referred participants, collect demographic data, maintain group schedules and make participant placements accordingly.

• Communicate regularly with program facilitators and provide support services as needed.

• Provide quality service that continuously improves, that meets or exceeds public expectations, and that ensures all are treated with courtesy, dignity, and respect.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned this classification. They are not an exhaustive list of all duties to be performed. Other duties may be assigned.

Minimum Qualifications

KNOWLEDGE, QUALIFICATIONS, SKILLS AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• 
  Good written and verbal communication skills.
• Ability to organize and prioritize work.
• Must be knowledgeable and be able to demonstrate the use of Microsoft Word, Excel and Outlook.
• Must be able to prepare spreadsheets using Microsoft Excel software.
• Ability to operate office equipment.

EDUCATION and/or EXPERIENCE
High School graduate required, Associate Degree preferred in secretarial science/office management. Strong typing skills that includes data entry, key board skills and ability to type 50wpm.

Supplemental Information

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Continuous sitting, continuous repetitive hand, arm, wrist, and finger motion; frequent bending and twisting at the neck or trunk; and frequent eye-hand coordination.

COURT EXPECTATIONS of EMPLOYEE
In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.

Qualified applicants will be required to submit to testing and may be required to provide writing samples. Proof of education and employment references will be required before final interview. Employment predicated upon successful completion of criminal record check, drug testing, proof of full dose of COVID-19 Vaccination required. You'll be considered a probationary employee for your first 180 days of employment.

The City of Cleveland makes available a variety of benefit options depending upon your employment status and any applicable union membership. In general, benefit options include comprehensive medical, dental, vision, prescription medical and life insurance. Specific information regarding benefit eligibility will be discussed and reviewed at the time of hire.