Job description

Starting Salary: $60,506 – 90,759 (Depending On Qualifications)

First Review of Applications: Monday, May 8, 2023 (open until filled)

Role and Responsibilities

SEMCOG (EOE) is seeking an organized and efficient Executive Assistant to support the Executive Director and other assigned leaders. Reporting to the Director, External Affairs, provides multi-faceted administrative support and assistance to ensure effective use of the executive's time and productive interactions with staff and the public. Independently initiates and implements processes to manage projects and information. Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.

Coordinates agency-wide meetings and events by coordinating meeting times; distributing mailings; preparing meeting agendas, minutes, summaries, and other correspondence; making catering and meeting site arrangements; and ordering supplies. Ensure committee information is current by maintaining committee database. Conducts research and gathers information to prepare and provide summaries and reports.

Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Advanced skills in the use of office technology such as Microsoft Office products, including Outlook, Excel, Word, and PowerPoint. Receives and dispatches incoming member requests and communications from SEMCOG’s Information Center. Performs related duties as assigned.

The ideal candidate possesses strong organization, multi-tasking, project management, communication, and customer service skills. This will include a focus on inclusivity to ensure meeting the vision, All people in Southeast Michigan benefit from a connected, thriving region of small towns, dynamic urban centers, active waterfronts, diverse neighborhoods, premier educational institutions, and abundant agricultural, recreational and natural areas.

Experience and Qualifications

• Associate degree in related field preferred.
• At least three (3) to five (5) years of experience working in local government or related administrative field.
• Knowledge of office administration, recordkeeping, and board structures and processes.
• Organization and time management skills, attention to detail, self-motivated, capable of working on multiple tasks, and ability to work cooperatively and collaboratively with internal staff.
• Effective written, verbal, and presentation skills required, including a working knowledge of Microsoft Office suite (Word, Excel, and PowerPoint).
• Support and promote a strong internal culture based on SEMCOG core values and Diversity, Equity, and Inclusion initiatives.

To Apply: Complete and submit employment application found at https://semcog.org/careers.

Benefits

SEMCOG offers an exciting mix of benefits!

• Flex time (Core work hours: 9:00 am – 3:30 pm)
• Hybrid Work Environment (State of Michigan residency required)
• Ten paid holidays and 25.5 accrued PTO days annually
• Medical, Dental, Vision, EAP, FSA/Dependent Care, Life/AD&D, Short- and Long-term Disability benefits eligibility upon hire
• Defined Benefit, Defined Contribution, and 457 Deferred Compensation Retirement benefits
• Tuition Assistance program
• Transit or parking assistance when working onsite

About SEMCOG

SEMCOG is a voluntary association of local governments fostering cooperative efforts in order to move the region forward. Since its inception in 1968, SEMCOG has acted as a regional planning partner with local governments in the seven-county Southeast Michigan region, which is made up of Livingston, Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne Counties. Membership is open to all counties, cities, villages, townships, intermediate school districts, and community colleges.

SEMCOG is committed to building a staff team that represents the rich diversity of the Southeast Michigan region. As a result, we place an emphasis on diversity, equity, and inclusion in our work, as well as our internal culture. SEMCOG’s core values below are the basis of our workplace culture and how we perform our work.

• Visionary – We work holistically, inspiring innovative regional and local solution.
• Collaborative and Inclusive – We are respectful, approachable, and embrace different perspectives to meet the diverse needs of our region.
• Strategic – We are intentional, yet flexible in order to leverage opportunities
• Integrity – We are committed to the ethical and honest stewardship of our fiscal, natural, and built resources.
• Knowledgeable – We strive for excellence through sound data and research and continuous learning, ensuring we are a credible and influential voice for Southeast Michigan
• SEMCOG promotes a positive, fun, flexible, and inclusive workplace that encourages staff to celebrate what makes them unique while learning about the things that they share. We accomplish by asking questions engaging in areas of work that are aligned with our interests. SEMCOG understands the importance of work/life balance, offering the flexibility our staff needs to accommodate their personal needs. SEMCOG values the importance of continuing education and encourages staff to seek opportunities for personal and professional growth.

Acquiring Talent

SEMCOG is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices and laws. SEMCOG prohibits discrimination and harassment of any type and affords equal employment opportunities to employees, applicants, or any other covered persons without regard to race, color, religion, sex, sexual orientation, gender identity or expression, height, weight, marital status, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This statement applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.

Job Type: Full-time

Pay: $60,506.00 - $90,759.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
SEMCOG promotes a hybrid work environment.

Work Location: Multiple Locations

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