Your responsibilities

Summary of Position:

Provides high-level administrative support to Sr. Executive (company’s President & Chief Financial Officer). Perform personalized and confidential administrative duties with discretion and independent judgment and interface with a wide array of people.

Key Responsibilities:

• Promptly receive and screen incoming telephone calls to the Executive, providing friendly and professional greeting, taking messages as appropriate, and eliciting necessary information to allow timely and accurate responses or routing caller to an appropriate staff member. Respond where appropriate.

• Remain aware and update Executive’s schedule (calendar management).

• Monitor and prioritize incoming emails/mail, responding where appropriate.

• Provide accurate word-processing support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals.

• Prepare expense reports and ensure timely reimbursement (in Concur).

• Prepare PowerPoint presentations.

• Organize meetings (internal and external), telephone conferences and/or special events. Arrange for catering, locations, distribution of information with respect to the event and any handouts for the event.

• Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information.

• Assist with general office duties including coping, scanning, digital data storage and retrieving files as requested.

• Special organizational and research projects as directed.

• Arrange domestic and international travel (flights, hotels, ground transportation), restaurant reservations and prepare complex itineraries.

• Handle travel arrangements for board members visiting USA (as needed).

• Order office supplies and manage the level of supplies required.

• Process invoices as required.

• Greet visitors.

• Meets company’s employee attributes / competencies.

The above is intended to describe the general content of and requirement for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Your profile

Qualifications:

Minimum Requirements:

• Bachelor’s Degree with 5 + years in administrative / executive support.
• Prior experience in a corporate environment.
• Good grasp of the English language, spelling, grammar and punctuation.
• Proficient in Microsoft Office.
• Ability to perform administrative duties with deliberate speed and accuracy without immediate and constant supervision.
• Good record keeping and follow-up skills.
• Strong attention to detail and ability to multi-task.
• Must be diplomatic, tactful and exercise good judgment in recognizing scope of authority and protecting confidential information a must.

Your benefits

Contact

If you are an applicant with a California residency, please click on the following link: California Job Applicant Notice of Collection

Become part of the #GENERATIONTK

thyssenkrupp is an international group of companies comprising largely of independent industrial and technology businesses and employing more than 100,000 people. Across 56 countries it generated sales of €34 billion in fiscal 2020/2021. Backed by extensive technological know-how, the businesses and all employees develop cost-effective and resource-friendly solutions to the challenges of the future, especially in the fields of climate protection, the energy transition, digital transformation in the industry and mobility of the future. Under the umbrella brand thyssenkrupp, the group creates long-term value with innovative products, technologies and services and helps make life better for future generations.

Company

With around 480 locations in over 40 countries, thyssenkrupp Materials Services is the biggest materials distributor and service provider in the western world. The broad service spectrum offered by the materials experts enables customers to focus on their individual core business. The area of Materials Services spans two strategic areas: global materials distribution as one-stop-shop – from steel and stainless steel, tubes and pipes, nonferrous metals and specialty materials to plastics and raw materials – and tailored services in the areas of materials management and supply chain management. An extensive omnichannel architecture offers 250,000 customers worldwide cross-channel, round-the-clock access to more than 150,000 products and services. A highly efficient logistics system ensures that all requested services are smoothly integrated into customer production processes “just-in-time” or “just-in-sequence”.

thyssenkrupp Materials NA is a subsidiary of the internationally operating thyssenkrupp Group. Headquartered in Southfield, Michigan, thyssenkrupp Materials NA is a leading provider of production materials and integrated service solutions with almost 2,900 employees and more than 95 locations in North America. With annual sales of $2.9 billion, the company is focused on value-added processing and distribution of a full line of aluminum, stainless, copper, brass, specialty metals, steel, and plastics products. Supply chain management, transportation and logistics, and production support outsourcing solutions are among the many services provided to customers. Business units include Copper and Brass Sales, Engineered Plastics, Ken-Mac Metals, OnlineMetals, thyssenkrupp Steel Services, thyssenkrupp Supply Chain Services, and thyssenkrupp Materials de Mexico.