Job description
The Executive Assistant will partner with the Chief Officer(s) to actively manage their office and time.
ESSENTIAL JOB FUNCTIONS:
- Provides administrative support to the Chief on all executive matters and projects.
- Manages flow of the Chief's correspondences.
- Maintains Chief's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Prepares memos, correspondences and presentations as directed.
- Maintains confidentiality with respect to all information used or obtained in the course of daily assignments.
- Responsible for planning and preparing meetings and events for the Chiefs.
- Maintains files of correspondence and other documents for the Chief(s), including departmental policy and procedural manuals, corporate licenses, insurances, etc.
- Assists Administration to prepare for board of directors’ meetings including recording and sending board minutes, taking reservations for meetings, arranging for meals for the board meetings, and other related requests.
- Provides support to the CEO and the CEO’s executive assistant as needed.
- Performs other job duties as required by manager/supervisor.
QUALIFICATIONS:
- Completion of a four-year degree or higher preferred.
- 2+ years experience in the administrative field.
- Excellent verbal and written communication skills.
- Ability to write routine reports, policies and procedures and correspondence.
- Ability to meet deadlines.
- Detail oriented and accurate.
- Prior experience in a health care setting preferred.
LANGUAGE:
- Must be able to read, write and speak fluently in English.
- The ability to speak Chinese (Cantonese/Mandarin) is a plus.
STATUS:
- This is a FLSA non-exempt position.
- This is not an OSHA high-risk position.
NEMS is proud to be an Equal Opportunity Employer welcoming diversity in our workforce. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
NEMS BENEFITS: Competitive benefits, including free medical, dental and vision insurance for employee, spouse and/or children; and company contribution to 401(k).
NEMS BENEFITS: Competitive benefits, including free medical, dental and vision insurance for employee, spouse and/or children; and company contribution to 401(k).
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