Job description
**Phillips 66 & YOU - Together we can fuel the future**
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2021.
The **Legal Administrative Assistant** will report to the Supervisor, Matter Management & Legal Operations and is responsible for providing and coordinating administrative support to an assigned team of attorneys and/or legal specialists in the Phillips 66 Legal Department.
+ Managing attorney schedules and calendars
+ Coordinating and facilitating conferences and meetings
+ Coordinating and scheduling domestic and international travel arrangements
+ Processing invoices and expense reports
+ Preparing and revising legal correspondence, documents and forms
+ Communicating with internal clients and external resources to further objectives
+ Filing of electronic documents and email correspondence
+ Handling delivery of mail items including special delivery via certification or carrier
+ Copying, scanning and printing documents
+ Creating and inputting data into Passport, the Legal Matter Management system
+ Assisting attorneys and legal specialists with usage of technology systems including Passport, ebilling/invoicing and workflow systems
+ Promoting the use of electronic documents/file systems and proper retention of documents according to corporate records retention schedules
+ Support for maintenance of shared printers and supplies in work areas
+ Other administrative duties as assigned by the supervisor and legal work team
+ Legally authorized to work in the United States
+ Minimum two years-experience as an Administrative Assistant
+ High school diploma or GED
+ Proficiency and knowledge in all Microsoft Office applications with an emphasis on Microsoft Word and Outlook
+ Proficiency in keyboarding (Minimum 65 words per minute)
+ Knowledge of and experience with legal processes and terminology
+ Understanding of and ability to process litigation and transactional documents
+ Knowledge of basic contracts and agreements
+ Understanding, adaptability and usage of digital technologies
+ Ability to successfully work and collaborate with a variety of position levels from peer groups to upper-level Legal management
+ Must be flexible and willing to assist with a variety of administrative tasks
+ Highly developed interpersonal skills
+ Strong written/verbal communication and organizational skills
+ Strong focus on attention to detail
+ Ability to prioritize multiple tasks, adapt quickly to change and proactively problem-solve
+ Appropriate use of good judgment and discretion
+ Experience with Excel and PowerPoint is a plus
+ Understanding and appreciation of working with highly sensitive and confidential information
+ Bachelor’s Degree
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of **Feb. 15, 2023.**
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2021.
- *Description:**
The **Legal Administrative Assistant** will report to the Supervisor, Matter Management & Legal Operations and is responsible for providing and coordinating administrative support to an assigned team of attorneys and/or legal specialists in the Phillips 66 Legal Department.
- *Responsibilities may include:**
+ Managing attorney schedules and calendars
+ Coordinating and facilitating conferences and meetings
+ Coordinating and scheduling domestic and international travel arrangements
+ Processing invoices and expense reports
+ Preparing and revising legal correspondence, documents and forms
+ Communicating with internal clients and external resources to further objectives
+ Filing of electronic documents and email correspondence
+ Handling delivery of mail items including special delivery via certification or carrier
+ Copying, scanning and printing documents
+ Creating and inputting data into Passport, the Legal Matter Management system
+ Assisting attorneys and legal specialists with usage of technology systems including Passport, ebilling/invoicing and workflow systems
+ Promoting the use of electronic documents/file systems and proper retention of documents according to corporate records retention schedules
+ Support for maintenance of shared printers and supplies in work areas
+ Other administrative duties as assigned by the supervisor and legal work team
- *Qualificiations** :
- *Basic/Required** :
+ Legally authorized to work in the United States
+ Minimum two years-experience as an Administrative Assistant
+ High school diploma or GED
+ Proficiency and knowledge in all Microsoft Office applications with an emphasis on Microsoft Word and Outlook
+ Proficiency in keyboarding (Minimum 65 words per minute)
- *Preferred** :
+ Knowledge of and experience with legal processes and terminology
+ Understanding of and ability to process litigation and transactional documents
+ Knowledge of basic contracts and agreements
+ Understanding, adaptability and usage of digital technologies
+ Ability to successfully work and collaborate with a variety of position levels from peer groups to upper-level Legal management
+ Must be flexible and willing to assist with a variety of administrative tasks
+ Highly developed interpersonal skills
+ Strong written/verbal communication and organizational skills
+ Strong focus on attention to detail
+ Ability to prioritize multiple tasks, adapt quickly to change and proactively problem-solve
+ Appropriate use of good judgment and discretion
+ Experience with Excel and PowerPoint is a plus
+ Understanding and appreciation of working with highly sensitive and confidential information
+ Bachelor’s Degree
- *To be considered**
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of **Feb. 15, 2023.**
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
- *Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities**
- *Requisition ID:** 57079
- *Location:** Texas - Houston
- *Job Field:** Legal
- *Division** : Legal & General Counsel
- *Technical Req** : No
Job Snapshot
Employee Type
Full-TimeLocation
Houston, TXJob Type
OtherDate Posted
02/07/2023Job ID
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