Job description

Administrative assistants work closely with managers and co-workers, providing support to ensure efficiency in the workplace and coordinate the day-to-day administrative duties of an organization. Their role can incorporate the responsibilities of a receptionist, too, though administrative assistants often have a leadership position in the office with more detailed tasks, including:

Organizing schedules

Booking travel arrangements

Creating agendas for meetings and conferences

Taking meeting minutes or transcribing phone calls

Drafting memos and company correspondence

Coordinating between departments, leaders or outside vendors

Getting equipment and other materials for new personnel

Ordering and stocking office supplies

Developing spreadsheets

Handling expense reports

Overseeing a department budget

Planning team outings or engagement activities

Improving the administrative process

*Greeting and assisting customers, visitors and guest who come in the office.

*Answering all phone calls, and other forms of communication such as emails and We Chat.

*Making necessary phone calls and other means of communication for the organization of the office.

*Coordinating services such as plumbing, WIFI, phones, computers, Comcast, IT guy, printers, postage machine... Etc.

* Setup and change our multi line phone extensions as needed.

*Sorting all the mail and delivering it who it goes too.

*Snacks and kitchen supply refills, and restroom refills. (Ordering supplies snacks, toilet paper etc.)

*Create all FedEx labels for everyone in the office needing FedEx Services.

*Help to put materials in boxes to have ready be mailed out for everyone in the office with FedEx

*Run errands for the office as needed (key copies, FedEx store, etc.)

*Place supply orders for all locations, for our office and warehouses and keeping track of inventory.

*Data entry all orders on supply logs.

*Add all purchases to expense system.

*Plan, order and pick up Friday lunches.

*Storage room organization, Celebratory decorations management.

*Ordering employee birthday gift cards for all locations.

**Chinese Speaking, is a Plus!!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Oklahoma City, OK 73108: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 2 years (Required)
• Administrative experience: 2 years (Required)

Language:

• Chinese (Preferred)

Work Location: In person

oacadventures.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, oacadventures.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, oacadventures.ca is the ideal place to find your next job.