Job Summary:

The Receptionist/Office Services Coordinator is responsible for supporting the office in day to day and special activities. This includes answering phones and coordinating tasks related to the reception area, mail distribution, supply purchasing requests, parking and office facilities including conference spaces, breakroom, printing areas, and gathering locations.

Duties/Responsibilities:

• Oversees reception area to ensure effective telephone communications both internally and externally to maintain professional image and ensure adequate coverage for both the regular workday and the event schedule.
• Assists office staff with administrative requests, including request or activities for the Office Services Department.
• Developing specific goals and plans to prioritize, organize, and accomplish the department’s work.
• Acts as company information champion, by ensuring customers, tenants and visitors receive adequate assistance as requested.
• Directs visitors, vendors & contractors to the appropriate office personnel as assigned.
• Assists with the maintenance support of office equipment, including copier, fax machine, etc.
• Manages upkeep of company lobby & reception area as needed.
• Responsible for monitoring and fulfilling office services ticket requests, including the fulfilment of office supply orders, etc.
• Act as the office badge system admin to include printing, activating, deactivating and distributing company badges.
• Notifies office staff of visitors & deliveries in a timely manner.
• Aid with the onboarding process with support of onboarding resources (security badge, workspace, parking, workspace locations, gifts etc.).
• Participates as needed in coordinating special projects, events and meetings.
• All other duties as assigned.

Required Skills/Abilities:

• Ability to maintain professionalism and a strong customer-focused demeanor with demanding clientele.
• Excellent time management skills, detail-orientation and ability to multi-task and prioritize work.
• Strong decision-making and problem-solving skills, along with advanced conflict resolution skills.
• Effective communication and interpersonal skills and proficient in English. Must be able to articulate needs and convey information verbally and in writing effectively with employees, customers, supervisors, and co-workers throughout the organization.
• Knowledge of management methods and sound employee relations techniques with an ability to connect to staff, troubleshoot problems and help teams collaborate, as necessary.
• Able to work in an equitable, inclusive, and diverse environment. Camillo Properties is committed to enhancing equity, inclusion, and diversity, including hiring talent from all backgrounds.

Minimum Qualification:

• Front Desk and receptionist experience highly preferred
• High level of familiarity and experience with telephone/reception operations.
• Working knowledge of mail processes such as postage machine, Federal Express and UPS.
• Good planning and organizational skills.
• Well-developed interpersonal and communication skills.
• Professional appearance and manner.
• Expedience in office management capacity.
• Computer literate, specifically Microsoft products.
• Ability to negotiate effectively.
• Ability to lift up to 25 lbs. on a regular basis.

About Us

As one of the largest privately held real estate development and construction companies in Texas, The Camillo Family of Companies exists to open doors to greater opportunities for all people. For more than 30 years, the Company has led the way in constructing premier communities featuring affordable homes and residences that maximize style, livability, and functional floorplan designs. Camillo Companies is a vertically integrated operation consisting of four primary entities, including Retail (Legend Homes and Princeton Classic Homes), Residences (SimplyHome), Land Development (Academy Development), and Maintenance (LCI Services). Through these operations, the Camillo Family of Companies has constructed more than 30,000 homes and residences in the Greater Houston, Dallas-Fort Worth, San Antonio, and Bryan-College Station areas, establishing a standard of exceptional customer service and attainability. In 2007, the Company pioneered the single-family build-to-rent business, eventually leading to the 2012 launch of SimplyHome, which builds, leases, and manages both new and recently constructed single-family homes, townhomes, and multi-family projects. Beginning in 2023, the company plans to expand into new markets in and outside of Texas.

The Camillo Companies value a diverse and inclusive workplace. We strongly encourage women, people of color, LGBTQIA+ individuals, people with disabilities, and veterans to apply. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and team members regardless of race, color, religion, sex, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, pregnancy, parental status, military service, or other non-merit factor.

Please note this job description is not designed to cover or contain a comprehensive listing of all responsibilities or duties required. Other assignments, projects, and duties may be required.

Experience

• 4 year(s): Administrative Support