Job description

We are looking for an Office manager to organize and coordinate service technician work orders and office procedures. Your role is to maintain a work flow ensuring a smooth flow of daily work schedules. Must be able to communicate effectively and keep the office running smoothly. Office manager main duties and responsibilities include scheduling service calls, creating purchase orders and invoices through Quickbooks.

Responsibilities

• Serve as the point person for duties including: scheduling, invoicing, a/r follow up,
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Maintain organization with office operations and procedures
• Ensure that all customers are invoiced via Quickbooks
• Manage company contracts with sales team and service vendors, facilitate RMA process
• Answer the phone
• Assist in the onboarding process for new hires

Skills

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Working knowledge of Quickbooks
• Ability to multi-task and prioritize work
• Attention to detail
• Good written and verbal communication skills
• Strong organizational skills in a flexible environment
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Commission pay

COVID-19 considerations:
Not at this time.

Ability to commute/relocate:

• Coral Springs, FL 33065: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 2 years (Preferred)
• Administrative experience: 2 years (Preferred)

Work Location: One location

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