Office Specialist - Health Department Facilities
Full Time
Salt Lake City, UT 84111
Posted
Job description
Job Description:
Provides customer service and office/program support. Serves as the initial contact for customers, both in person and over-the-phone, for Division related information.
One (1) year of closely related experience directly related to these duties.
It is mandatory that all new hires receive the Tdap (Tetanus, Diphtheria & Pertussis) vaccine before beginning employment or provide a copy of their immunization record prior to starting employment. The immunization record must show the vaccine name and date received.
Upon hire, a two-step Tuberculosis skin test will be required. The first will need to be placed prior to starting employment.
ESSENTIAL FUNCTIONS
JOB SUMMARY
Provides customer service and office/program support. Serves as the initial contact for customers, both in person and over-the-phone, for Division related information.
MINIMUM QUALIFICATIONS
One (1) year of closely related experience directly related to these duties.
It is mandatory that all new hires receive the Tdap (Tetanus, Diphtheria & Pertussis) vaccine before beginning employment or provide a copy of their immunization record prior to starting employment. The immunization record must show the vaccine name and date received.
Upon hire, a two-step Tuberculosis skin test will be required. The first will need to be placed prior to starting employment.
ESSENTIAL FUNCTIONS
- Answers phone calls and greet visitors; relays calls and messages to appropriate person.
- Performs customer service functions; provides assistance regarding department/division services and activities.
- Processes and issues monetary vouchers, certificates, and/or permits according to policy and procedures.
- Researches problems and initiates resolutions utilizing existing policies and procedures.
- Schedules functions, including client registration and client appointment reminders.
- Distributes public health information forms and other program documents.
- Analyzes and maintains program reports, logs and lists.
- Types and proofreads documents and make appropriate corrections.
- Processes, sorts and distributes incoming and outgoing mail.
- Maintains office equipment.
This position helps the office supervisor with the invoicing, purchase requests including utility bills, ordering cell phones for the Health Department staff, data entry, and inventory.
This position is located at Health Department Facilities offices at the Salt Lake Public Health Clinic at 610 S. 200 East Salt Lake City.
Work schedule is Monday through Friday, 8:00 am to 5 pm with an hour lunch.
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