Job description

Personal and Administrative Assistant - Chicago, IL

First Dental and its owners are seeking a highly driven, goal-oriented and organized individual to fill a Personal and Administrative Assistant Role.

The ideal candidate will be a sharp, energetic, independent thinker and trustworthy individual. As a resourceful self-starter, you will maximize the productivity of the leadership team and help execute projects efficiently. You will solve problems at a blink of an eye without needing excessive supervision or direction.

Responsibilities include but are not limited to:

• Running errands
• Coffee runs for the office
• Schedule plan company meetings and events
• Oversee correspondence and follow-ups with patients and vendors
• Track professional license renewal dates and requirements
• Document creation and organization
• Project research
• Shop for and coordinate gifts as needed for staff and family
• Send thank you/anniversary/birthday cards as needed
• Supply tracking and ordering
• Budget tracking
• Placing ads for open positions and reviewing resumes
• Taking meeting minutes
• Schedule office trainings
• Schedule home and office maintenance
• Take on special projects as assigned

Requirements:

• Excellent communication skills
• Sound decision-making skills, drive and desire to succeed
• Masterful communicator and problem solver
• Expert follow-up
• Ability to work independently on projects, from conception to completion, and manage time in accordance to needs
• Strong organizational skills
• High level of discretion
• Experience with booking travel both national and internationally is a plus

Part time position 20 Hours per week. 50% Virtual 50% in Person

Compensation varies depending on experience

Job Type: Part-time

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Chicago, IL 60613: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Chicago, IL 60613

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