Job description

Posted 12/06/2022

Position Description: The Program Administrator will be responsible for day-to-day administration and project management of four programs which require a common skillset: meeting organization and facilitation, project management, budgeting and basic finance, managing correspondence, and coordinating efforts across a broad spectrum of stakeholders. We are looking for individuals who take a systems- thinking approach to their work, are service-driven, and understand the value of working regionally to address local issues. Success will be closely aligned with the
Administrator’s ability create efficiencies through the development of strong working relationships and institutional knowledge.

A brief summary of each program is below.

1. Rail Transit Commissions (RTC): The three RTCs serve southern Wisconsin and are made up of a variety of county representatives. The Wisconsin River
RTC (10 counties meeting monthly), Pecatonica RTC (4 counties meeting quarterly), and South Central RTC (2 counties meeting quarterly) all exist to preserve existing corridors for current or future freight rail use. Primary duties include scheduling and facilitating regular meetings, managing correspondence between the Commission and partners (DOT, DNR, and the railroad operator), working on behalf of the Commission to address property issues, and managing the Commission’s finances. More information can be found at www.swwrpc.org/services/transportation-planning/rail-transit- commissions.

2. Prosperity Southwest Wisconsin (PSW): This 6-county regional economic development organization serves southwest Wisconsin as an extension of the
Wisconsin Economic Development Corporation (WEDC), and collaborates regionally to implement WEDC’s initiatives on a local level. The
Administrator will work with PSW’s board to set and facilitate monthly meetings, manage PSW’s finances, work with the board to set the annual budget and workplan, complete WEDC quarterly reporting, write the annual grant to WEDC, and manage a variety of economic development correspondence among partners. More information can be found at www.prosperitysouthwest.com.

3. NR-135 Non-metallic mining: The NR-135 program required is required by the DNR to ensure all quarries have a post-mining land use plan in place and a means of funding reclamation after the quarry closes. The Administrator will work with Green, Grant, and Lafayette Counties to conduct annual site visits, monitor and update financial assurance for quarry operators, review and recommend approval of mine reclamation plans, and complete annual reports on behalf of the counties. More information can be found at dnr.wi.gov/files/PDF/pubs/wa/WA828.pdf.

4. Regional Revolving Loan Fund (RLF): SWWRPC has a $1.8 million portfolio of three loans funded by the US Economic Development Administration (EDA), available to businesses in our region seeking to start or expand. The
Administrator will work closely with the Economic Development Specialist and Office Manager to review loan applications and complete EDA reporting.
Following the first year, the Administrator will move into a leadership role in this program with the eventual goal of taking over this program completely.
More information can be found at www.swwrpc.org/services/economic- development/regional-revolving-loan-fund.

A Day in the Life: The first year of this position will be spent building a working knowledge of the program requirements and timeline of deliverables, as well as building relationships with each program’s key stakeholders. The Program
Administrator will have the support of the entire SWWRPC team, working closely with the Executive Director during the on-boarding process and later collaborating closely with our GIS staff, Economic Development Specialist, and Office Manager.
The Administrator will benefit from a close-knit group of colleagues from within
SWWRPC and around the region, all of whom are dedicated to serving southwestern
Wisconsin and bringing value through capacity building and collaborative work.

About Us: The Southwestern Wisconsin Regional Planning Commission (SWWRPC) is a 53-year-old community development organization serving an ever-changing rural region. We deliver unique services to the cities, villages, counties, and organizations in our 5-county region. Our work is relational, bound up with other regional partners who share mutual interests, and grounded in action designed to create lasting impact. We seek to enact necessary and positive change through the development of a clear vision, and we form relationships critical for overcoming resistance. The SWWRPC staff is a collegial group who thrive in a collaborative, respectful, challenging, and service-driven organization.

Location: The Program Administrator will work primarily from SWWRPC’s main office, Platteville, Wisconsin. Part-time remote work opportunity may be possible following the probationary period, and pending satisfactory performance evaluation at the 6-month anniversary.

The Program Administrator will travel frequently for meetings. SWWRPC makes an effort to plan and schedule meetings in a timely manner and inform employees of their meeting calendar in advance of all meetings.

Requirements:

• Strong project management skills are essential.
• Basic understanding of governance, including fundamentals of public policy, ability to read and interpret statutes, understanding of open meeting laws, and basic budgeting and financial principles.
• Ability to work with a broad spectrum of stakeholders and partners, and organize them to a common purpose within specific program parameters.
• Knowledge of property management and basic property law are important for the RTC and NR-135 programs. These skills may be acquired on-the-job.
• Demonstrated effective oral communication skills – the Administrator must be able to communicate complex ideas with clarity and ease, and will be expected to demonstrate examples of this during the interview process.
• Demonstrated effective written communication skills – the Administrator will be required to write a variety of policy documents, meeting minutes, and emails, and so must be capable of writing with clarity. Past writing samples will be requested and reviewed during the interview process.
• Proficiency with Microsoft Office applications Word, Excel, and PowerPoint.
• Strong analytical skills and the ability to organize complex information for public consumption and engagement.
• Ability to work independently or in a team environment as needed.
• Familiarity with current issues facing small rural communities, including demographics, finance, and economic trends.
• Reporting and grant administration skills are desired.

Education or Experience: A degree in public policy, administration, or general business is desirable. Sufficient years of practical experience may substitute for the degree if the applicant can demonstrate experience and required qualifications.

Responsibilities (percentages may vary following the first year of employment):

• Rail Transit Commission administration – 30%
• Prosperity Southwest administration – 25%
• Non-metallic mining administration – 20%
• Revolving Loan Fund administration – 20%
• Other administrative and planning support work – 5%

SWWRPC employees are considered Local Government employees by the Wisconsin Department of Employee Trust Funds, and therefore eligible for
Group Health Insurance, Group Life Insurance, Income Continuation Insurance, Flex
Spending, and participation in the Wisconsin Retirement System. SWWRPC pays between 88 and 90% of health insurance premiums for our employees (equal in
2023 to $8,585 of a single plan or $21,115 of a family plan). There are no supervisory duties associated with this position. This is a permanent, full-time position and is FLSA exempt.

Those interested should submit an electronic cover letter, resume, and three professional references. Only electronic applications will be reviewed. Applications are due by 5:00 PM on Friday, December 30, 2022. First round interviews will begin the week of January 9. Applications will be accepted until a suitable candidate is found.

SWWRPC is committed to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law. We are dedicated to providing a work environment free from discrimination and harassment and where employees are treated with respect and dignity.

Job Type: Full-time

Pay: $45,000.00 - $52,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Platteville, WI 53818: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

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