VisitNorfolk is looking for a proactive, self-motivated, well organized and detail-oriented Administrative Assistant to provide principal support to assigned Sales Managers.

Responsibilities include:

• Performs general secretarial functions and assists Sales Manager(s) in day-to-day operations of the department.
• Handles daily correspondence, meeting planning and travel arrangements for Manager(s). Prioritizes and distributes all incoming correspondence, faxes and general mail for Manager(s).
• Monitors all aspects of the department budget, including preparation of invoices, check requests and purchase orders, verification of expenditures against line items, adjusting of accounts and updating Manager(s) on a monthly basis.
• Maintains VisitNorfolk Sales Department merchandise including, estimates, orders, inventory and requests.
• Maintains organized file system (paper and electronic) for department, including accounting records.

Qualifications:

• Excellent knowledge and functionality in use of office computer software including Excel and Word; Ability to create reports, graphs, etc.; Ability to quickly learn industry related computer software such as Adobe, and IDSS.
• Ability to work with managers long distance via email and phone on a regular basis.
• Strong customer service and business etiquette skills.
• Work requires high degree of accuracy, good judgment, excellent oral, proofreading, written communication skills and strong attention to details.
• Good organizational skills and ability to multi-task; Ability to meet deadlines; Ability to work in a fast pace environment.